For printer-friendly version: Quilt Show Information document - 2025 General Info and Rules .pdf

 General Information/Rules: The entrant must be a Pensacola Quilters Guild (PQG) member. Membership must be current on the date of registration for the show, and membership must also be current prior to Take-In Day for the quilt show. Any current member may enter up to five (5) quilts in the quilt show.

Quilt registration and payment by credit card may be performed online at the guild website. Additionally, an entrant may register quilts online and perform payment by cash/check at a guild meeting. Arrangements will be available to assist people who have no computer or need assistance with technology including picture taking. Quilt registration will open on November 1, 2024 and close on December 31, 2024.  REGISTRATION AND PAYMENT ARE DUE BY DECEMBER 31, 2024.

If a member completes registration and wishes to alter the information given or add additional quilts, the member must contact the registration chair with the information to perform that service. The website does not allow amendments once the document has been completed and assigned an invoice.

Entries are limited to quilts that have not been entered or judged in a previous PQG quilt show. All quilts must have been completed within the last 10 years and be of show quality.

Quilts: All entries must contain three (3) layers (top, middle and backing). The entry must be quilted, not tied, with the following exceptions: crazy quilts, yo-yo quilts, cathedral window quilts, and wool quilts. Additional exceptions to this rule will be decided upon by the quilt show chairs on a case-by-case basis.

During judging, quilts will be stacked on top of each other. Therefore, all entries must be in pristine condition, free of pins, loose threads and pet hair, as well as offensive odors, e.g., perfume, smoke, mothballs, mildew, chemicals, etc. The quilt show chairs reserve the right to remove any quilts that do not meet these criteria. Quilts not in compliance with the rules will be returned to the entrant.

All quilts must be available for judging and display from Saturday, March 22, to Saturday, March 29, 2025.  No quilts will be removed prior to 4:00 pm at the end of the show.

Quilt Turn-In:

March 22, 2025       Hillcrest Baptist Church, 800 E. Nine Mile Rd. Pensacola, 32514

Volunteer Staff: Begin at 8:30 AM

Drop off of Quilts: 10:00 am – 1:00 pm. Please be prompt. If you are unable to participate in drop-off during this time frame, alternative arrangements must be made in advance.

All work on each entry must be complete at this time.

Sleeves: All quilts must have a sleeve with an opening of two and one half (2.5) or more inches sewn to the top back of the quilt to allow access with a curtain rod. No additional ease is required for hanging in the PQG show as we will no longer be using the PVC pipes to hang quilts. The hanging sleeve must be sewn (not pinned) to the quilt prior to submission for the show.

Labels:  A label for your quilt should be affixed to the bottom right-hand side of the back of your quilt. At a minimum, it should have the entrant’s name and the name of the quilt on it. Any additional information is acceptable, but may be covered with painter’s tape so no personal information can be viewed by the judge.

If your permanent label is currently affixed elsewhere on your quilt, create a small temporary label for the bottom right hand corner of the back of the quilt to be in compliance with this drop-off request. The initial label may be covered with opaque cloth or tape so the judge cannot see the quilter’s personal information. 

Bags: No bag is required for the quilt show. Any bags brought to drop-off day will be returned to the entrant for safe-keeping.

Quilts that need special handling (rolling or flat) are limited to no larger than 40” x 40” unless approved by the registration committee. Please contact the quilt show chair in advance if you have questions or need accommodations.

Judging & Awards: All quilts will be judged; each will receive a judge’s critique. The critique will be distributed to the entrant at the end of the show during the pick-up process. 

The number and type of ribbons awarded in each category are at the sole discretion of the judge. 

All ribbons in all categories may not be awarded.

The judge’s decisions are final.

The judge will select the Best of Show quilt from all of the Blue-Ribbon winners.

The Meticulous Workmanship Ribbon will be awarded to a blue-ribbon winning quilt by a solo artist who has not previously won the Meticulous Workmanship award. Quilts that have been made from kits or Block of the Month clubs or contain computerized embroidery or computerized quilting are not eligible for the award. There is the potential that this ribbon may not be awarded at the show if the spirit for “METICULOUS” workmanship is not met.

A single Judge’s Choice and three Judge’s Recognition Awards will be selected using the judge’s own criteria. 

The Best of Show, the Meticulous Workmanship award, the Judge’s Choice, the Judge’s Recognition ribbons, and any other ribbons of merit will be awarded and hung on the quilts in a ceremony conducted at 10:00 am on Friday, March 28, 2025.

The Viewer’s Choice Award is awarded to the quilt that receives the most votes from quilt show attendees and will be announced at 2:30 pm on Saturday, March 29, 2025.

The Opportunity Quilt Winner will be drawn at 2:45 PM on Saturday, March 29, 2025.

Judged Quilts for Sale: Entrants who wish to sell their quilts during the show should state the sale price on the entry form. The Boutique will handle the sale and the guild will retain a 10% to 25% commission depending on whether the entrant has worked the required shifts. The entrant retains any ribbons awarded.

Quilt Pick-Up:  The quilts will be ready for pick-up beginning no earlier than 5:00 pm on 3/29/2025. The entrant will bring the required paperwork that was distributed on drop-off day. The entrant may designate another person to pick up his/her quilt, but the designated person must have the appropriate paperwork in hand.

Questions regarding the quilt show or quilt show registration process should be directed to quiltshowchair@pensacolaquiltersguild.org or contact Sandy Smith or Cena Harmon at their personal emails listed in the PQG member handbook.